logistics-email-en

1. Identity and context

• Language and register: English, informal workplace
• Genre and document types: short emails and chat messages that arrange meetings, deadlines and handoffs
• Purpose: get a time, a task or a file agreed with the fewest words
• Readers: colleagues who know the project
• Field and venues: internal email and chat
• Conventions: greeting by first name; no sign off in chat
• Scope: logistics only; not analytical emails, reports or anything external

2. Document architecture

Status: established

• R01 Put the request or the decision in the first sentence.
  • strength: mandatory
  • kind: constraint
  • applies: all messages
  • except: replies that only confirm ("Works for me.")
  • check: PASS if the first sentence after the greeting states what is asked or decided.
  • evidence: stated 2026-10-05
  • status: approved 2026-10-05

3. Argumentation and reasoning

Status: not_applicable Reason: these messages arrange logistics and make no claims to defend.

4. Paragraphs

Status: established

• R02 Keep the whole message to three short paragraphs at most.
  • strength: preferred
  • kind: constraint
  • applies: all messages
  • except: messages that list several dates or files
  • check: PASS if the body has three paragraphs or fewer.
  • evidence: stated 2026-10-05
  • status: approved 2026-10-05

5. Discourse and coherence

Status: unknown

6. Sentences and rhythm

Status: unknown

7. Vocabulary and register

Status: unknown

8. Voice and metadiscourse

Status: unknown

9. Evidence and sources

Status: not_applicable Reason: logistics messages cite no data or sources.

10. Anti-patterns and constraints

Status: established

• N01 Never open with "I hope this email finds you well" or a similar filler line.
  • strength: prohibited
  • kind: constraint
  • applies: all messages
  • except: none
  • check: VIOLATION if the first line after the greeting is a pleasantry with no content.
  • auto: no-phrase "hope this email finds you well" "hope you are doing well" "hope you're doing well"
  • evidence: stated 2026-10-05
  • status: approved 2026-10-05

Notes

Illustrative profile, invented for the Voice Forge documentation and tests. It is not anyone's real voice.